TRUSTEES IN ATTENDANCE:††††††††††††††††† Hon. Burton C. Conner, Johnathan Ferguson and
††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† Jim Wilder, County Commissioner
OTHERS IN ATTENDANCE:††††††††††††††††††††† Nora J. Everlove, Librarian & Lynn T. Atkinson,
††††††††††† The July 16, 2010 Minutes were approved unanimously as presented by the secretary.† Ms. Atkinson noted that a clean copy of the previously approved proposed budget for the new fiscal year is now a part of the previous minutes.††††††††††
††††††††††† II.††††††† FINANCIAL STATEMENTS:
††††††††††† No current Financial Statements are available have been provided.† Ms. Everlove and Ms. Atkinson reported that it is so close to the end of the Fiscal Year.† Ms. Atkinson reported that she has provided Finance and the Office of Management and Budget with a copy of the approved 2010-2011 Fiscal Year Budget.
††††††††††† Ms. Atkinson reported that she has contacted Sophia Holt in Management and Budget to obtain the balance for the Org. Fund 6291.† She will be making a concerted effort to zero out this Org. Fund so that the Law Library loses as little as possible of this fund that reverts back to a Court Fund at the end of the Fiscal Year.† The budget did include the $60,000.00 Unallocated Funds Line Item approved at the last meeting.
††††††††††† III.†††††† LIBRARIANíS REPORT:
††††††††††† Ms. Everlove reported that she is meeting with representatives from several of the companies and is in the process of updating/ordering subscriptions.† At this time she does not have a current update of these updates/orders.
††††††††††† Judge Conner inquired about any updated information concerning the funds that were held back on the shelving purchase.† Ms. Everlove reported that she had not received any further contact regarding this matter.† Ms. Atkinson reported that she had been contacted by Finance regarding this matter because they had received communication from the Supplier that provided the materials to the Contractor due to the fact that the fact that the Contractor has not paid the Supplier in full.† This e-mail was forwarded to Ms. Everlove who commented that she is not taking any further action at this time.
††††††††††† Discussion was had concerning an update on the Law Day Reception for next year.
††††††††††† Ms. Everlove reported that we will have close to five year at this location before it will be necessary to move any other books to the offsite storage facility.
††††††††††† Attendance for the Law Library is considered good at this time.† The number of pro se individuals is about twice as many as the attorneys.† Ms. Everlove believes that attorney attendance is down due to the fact that the Law Library is not quite as accessible to the attorneys in between court dates.† She is going to do an outreach to the attorneys in the form of mailings and handouts.† Extended hours attendance is on the increase.
††††††††††† IV.†††††† ANNUAL AUDIT:
††††††††††† Ms. Atkinson reported the Jay Gaines, from Berger, Toombs, et al has picked up all necessary information and documents to proceed with the annual audit.† Ms. Atkinson received a follow up e-mail from the Auditor Generalís Office as a reminder that the audit is due on or before September 30, 2010.† She forwarded this e-mail to Mr. Gaines for his reference and review.
††††††††††† V.††††††† AED TRAINING:
††††††††††† Mr. Wilder reported that the only cost to the Trustees and the Library Staff will be the cost of books.† Anyone else that wants to attend it will be at an additional cost.† He would like to keep the class to about eight people.† Saturday September eleventh or the eighteenth of September would be the training date.† It is a proficiency based training that is supposed to be eight hours.† Mr. Wilder stated that he has never had anyone that could not get through the training in three to four hours.
††††††††††† As there was no further business to discuss the meeting was adjourned.
Approved:†††††† September ______, 2010.
BURTON C. CONNER, Chairman
JIM WILDER, Member
JOHNATHAN FERGUSON, Member
PAULA A. LEWIS, Member
JAMES T. WALKER, Member