RUPERT J. SMITH LAW LIBRARY OF ST. LUCIE COUNTY, INC.
August 4, 2006 at 1:30 p.m.
Honorable Burton C. Conner, Chairman
Trustees Attending: Honorable Burton C. Conner, James T. Walker, Esquire, Paula A. Lewis, Commissioner and Jim Wilder
Others Attending: Nora J. Everlove, Librarian, Lynn T. Atkinson, Secretary
I. Previous Minutes:
Mr. Walker moved approval of the July 7, 2006 minutes, Mr. Wilder seconded the motion and it was carried unanimously.
II. Financial Report:
The current financial reports were reviewed. Mr. Walker stated that it continued to look good to him. Judge Conner asked Ms. Atkinson to contact Ms. Marston in County Finance to see what the figures in “Other” actually refer to.
Judge Conner commented that it appears revenues were approximately $50,000.00 more than expenses so far this year. Ms. Everlove informed everyone that was not quite accurate as she is holding bills from WestLaw which are in dispute. Ms. Everlove stated that the figure is probably in the $30,000.00 range. She further informed everyone that the revenue figures appear to be increasing on a monthly basis. There was a motion by Ms. Lewis to pay the amount that is agreed upon, with a copy of the e-mail confirmation attached for reference and only withhold the actual disputed amounts. Mr. Walker seconded the motion and it was carried unanimously.
III. Budget Request for Additional Security Staff:
Judge Conner apologized for the tardiness in getting the letter out to the County to ask for additional funds for court security to keep the Law Library open after hours. Discussion was had concerning after hours access through the side door. Ms. Lewis informed the Trustees that the Trustees’ request for additional security personnel hours for a uniformed deputy should be directed to the Sheriff of St. Lucie County and not the County Commission. Judge Conner will have an additional discussion with court Security concerning this matter. Further discussion was had concerning funds additional security personnel hours to keep the Law Library open after hours. Ms. Lewis suggested that Judge Conner inform the Sheriff that it is the intention that the Law Library will be increasing its hours and can arrangements be made for additional security.
Mr. Walker made a motion that the Board authorize Judge Conner to proceed with informing the Sheriff of the Law Library’s intentions to increase it’s hours two nights per week from 5:00 p.m. to 8:00 p.m. Mr. Wilder seconded the motion and it was carried unanimously.
IV: Letter of Sympathy for Rupert J. Smith
Judge Conner presented a draft letter of sympathy for Rupert J. Smith. It was the consensus that the Trustees make personal donations to Hospice in honor of the memory of Portia Smith. Funds are to be given to the Secretary no later than 5:00 p.m. on Wednesday of the following week, to be forwarded to Hospice Foundation along with the amended letter of sympathy signed by all.
V: Council of Social Agencies of St. Lucie County (COSA):
Mr. Wilder informed the Board that he is the First Vice President of COSA and has a membership through Big Brother/Big Sisters and an individual membership as well. Mr. Wilder would like to, with the Board’s consent, change his individual membership on behalf of the Rupert J. Smith Law Library. Mr. Wilder would then attend as a representative of both organizations. Mr. Walker would be more than willing to change his individual membership to a membership for the Law Library at no cost to the Trustees. Mr. Wilder stated that the web page would contain information about the Law Library and since many social agencies are there the Law Library would obtain exposure to those agencies. Mr. Walker moved that Mr. Wilder be authorized to obtain the membership in the name of the Law Library with the understanding that he will report to the Board concerning the meetings and provide the Board with a copy of the minutes of their meetings as they become available. Ms. Lewis seconded the motion and it was carried unanimously.
VI: Notary Public:
Ms. Everlove stated that Merrilyn is a Notary Public and would like to know what fee should be charged if any for these services. Mr. Wild stated that the Public Library has these services and perhaps they should be contacted to see what, if anything, they charge. Judge Conner inquired if this was decided upon because it was felt that this was a public service that the Law Library could offer or was it to generate a little bit of money. Ms. Everlove advised that the thought was to raise money. Judge Conner then suggested that the Law Library, after checking around to see what the normal charge is for a notary, should charge at a reduced rate. Ms. Everlove volunteered to do the market research in this matter and report back to the Board. Further discussion was had concerning this matter and it was decided that the sum of $5.00 would be charged as a donation to the Law Library for the time being.
VII: Space Needs (I. M. Water’s Building):
Ms. Everlove reported to the Board that she was unable to obtain plans for the I..M. Water’s Building. However, Roger Shinn did have maintenance people meet her there to help measure the building. Additionally Mr. Shinn informed her that there is an additional building, which is currently occupied by Healthy Start, behind this building, they are attached externally, but not internally. He suggested that the Board might consider opening one up to the other and using both buildings. Ms. Everlove discussed that since the second floor of the building was not really usable space for books, it might beneficial to all to have Healthy Start occupy the second floor of both buildings and the Law Library to occupy the first floor of both buildings. Also, perhaps the Law Library and Healthy Start could share resources such as conference room space. Unfortunately nothing about the building is ADA compliant. As far as actual floor space is concerned, the building is not a rectangle, the building goes from 25 feet to 40 feet. The back building is about 2 ˝ to 3 feet lower than the front building, therefore a landing would have to be built. After further report from Ms. Everlove and discussion by the Board, it was decided to abandon the idea of moving in to the I.M. Water’s Building.
As no further discussion was to be had, the meeting was adjourned.
Dated: September ___, 2006
Burton C. Conner, Chairman
James T. Walker, Trustee
Paula A Lewis, Trustee
Jim Wilder, Trustee