RUPERT J. SMITH LAW LIBRARY OF ST. LUCIE COUNTY, INC.
Meeting Minutes - June 1, 2007 at 11:00 a.m.
Trustees Attending: Honorable Burton C. Conner, and James T. Walker,
Esquire, Jim Wilder, Anthony Guettler
and Paula A. Lewis,
Trustees Absent: Anthony Guettler
Others Attending: Lynn T. Atkinson, Secretary
Others Absent: Nora Everlove, Librarian
I. Previous Minutes:
Mr. Walker moved approval of the minutes as presented, Mr. Wilder seconded the motion and it was carried unanimously.
II. Financial Statements:
The financial statements for the months of March and April 2007 (see copies attached here and made a part hereof) distributed to all via e-mail by St. Lucie County Finance prior to the meeting. Mr. Wilder stated that everything looked normal. Judge Conner asked about the WestLaw Online billing. Ms. Everlove sent a memo (see Exhibit “A”) a copy attached to and made a part of the minutes) to the Trustees to inform them of the fact that the WestLaw online account had not been paid to date due to a dispute in the amount of the billing. Judge Conner voiced a concern about the outstanding bills. Mr. Walker advised that this had been an ongoing matter over the years. Further discussion was had on the matter and it was agreed that the matter would be left up to Ms. Everlove to resolve in a timely fashion and to keep the Trustees informed. Mr. Walker moved to approve the financial statements as presented. Mr. Wilder seconded the motion and it was carried unanimously.
III. Space Needs:
Judge Conner informed the Trustees that the only information he had concerning the renovation of the old clerk’s building is that he received a copy of the 90 per cent completion plans. He advised that he doesn’t see any changes as far as the shelving in the space and that hopefully Ms. Everlove was able to get in contact with Paul Drittenbas concerning the shelving plans. Judge Conner further advised from what he understands, nothing has changed as far as the time line and what the plans are as far as space.
Mr. Walker asked if there was any last minute effort to surreptitiously sneak the hallway back in that was taken out. Judge Conner said, no. In fact, the hallway, toward the back, conceptually at this point, will be, if a judge chooses to use it, it will be an access for the office on that end of the building. There is going to be an elevator that can be accessed by the judges from the basement to go up to the fourth floor. So, rather than having a judge come in on the west side of the addition and walk all the way through the complex to get to the fourth floor on the opposite end, there is a way that they can come through the door at the law library in the back end, which will be a keycard door, and then go up the elevator in the basement to the fourth floor.
Judge Conner further advised that Court Security is contending that because there is a public entrance at the law library on the basement, there will be a Wackenhut Officer and a metal detector there for security reasons. (Commissioner Lewis arrived at this point in the meeting). Ms. Lewis advised that as far as the budget is concerned, what is there, is there, they are not taking anything away from what has already been committed to. Judge Conner’s question is who is responsible for the cost of the security. Mr. Walker advised that he felt that since it is required by the Sheriff’s Office for courthouse security, then this would be a Sheriff’s expense. Judge Conner advised that he would speak with the Sheriff to confirm who is paying for the security.
IV. Judicial Portrait:
Judge Conner advised that there are only two judges who missed the photo session, Judge Bryan and Judge Hershey. Judge Bryan has already had his makeup photo taken. Judge Hershey has been contacted several times concerning having his photo taken. Judge Conner has agreed to send an e-mail to Judge Hershey concerning this. Ms. Atkinson presented a copy of the proof(s) that she had picked up from Hightower/Staten Photography, advising that the proof(s) had not been touched up in any way. The picture was only to find out who had not been present at the original photo session.
V. St. Lucie West Computer:
Mr. Walker advised that Ms. Everlove received e-mail correspondence from John Kevin Griffin, Esquire, outgoing president of the St. Lucie County Bar Association, concerning the computer at the St. Lucie West branch. Mr. Walker read the e-mail into the minutes (see Exhibit “B”). Judge Conner expressed a concern that this may be a problem in the main library as well. Judge Conner stated that he would be happy to address this issue at the St. Lucie County Bar Luncheon and to let them know that the matter is being addressed.
Mr. Walker stated that this is one of the reasons we wanted to have a Port St. Lucie Bar Association representative as a member of the Board of Trustees so that we could get diligent feedback on the state of the St. Lucie West facility and appropriate concern and pressure to make sure that the Bar is well served there.
Judge Conner suggested that Ms. Atkinson send an e-mail to Ms. Everlove to look at the problem in St. Lucie West and to make sure that there is no problem in the main Law Library.
Mr. Walker made a motion to authorize an expenditure of up to $1,000.00 to bring the St. Lucie West Computer and Printer are current and operating properly, this expenditure may include, but is not limited to software licensing and necessary software programs. Mr. Wilder seconded the motion and it was carried unanimously.
VI. Law Library Reception:
Mr. Walker stated that the Law Library Reception went well. The Hometown News had a very nice feature article on the reception and the Bar News would contain an article as well in it’s next issue. Mr. Walker thanked Commissioner Lewis and Judge Conner for their participation and assistance. Mr. Wilder apologized for his absence as he was attending the State Literacy Conference during that time.
VII. Council of Social Agencies:
Mr. Wilder advised that we are scheduled to give a fifteen minute presentation on July 18, 2007 at 8:15 a.m. at the Health Department. There are generally between 36 and 40 people from various social agencies around the county that attend the monthly meeting. Ms. Everlove is not available and Judge Conner will be on vacation at that time, so it was decided that Mr. Walker would try give the presentation. If Mr. Walker is unable, then perhaps Merrilyn from the Law Library could be prevailed upon to give the presentation. Mr. Wilder’s expected outcome of the presentation would be for the social agencies to have a better understanding of what is available through the Law Library so that they can pass this information along to their clients and to the general public.
VIII. Book Shelves:
Mr. Walker stated that at the March meeting the Trustees had discussed asking the County for financial assistance with the cost of moving the Law Library to the adjoining annex when that time comes. Judge Conner stated that his understanding was that the Sheriff’s Department was going to be asked for the use of their trustees to move the shelves. In addition, someone from Central Services may be needed to supervise the move. Commissioner Lewis suggested that Judge Conner speak directly to Roger Shinn about someone to supervise the move.
Discussion was had about asking the County to help with the cost of moving and refitting the existing shelves for the new space. Ms. Atkinson volunteered to contact Ms. Everlove for a breakdown of these costs.
As no further discussion was to be had, the meeting was adjourned.
Dated: June _____________________, 2007
James T. Walker, Member
Jim Wilder, Member
Paula A. Lewis
Anthony P. Guettler, Member