TRUSTEES IN ATTENDANCE: Jim Wilder, Johnathan Ferguson, Esq. James T. Walker, Esq. (Judge Conner joined the meeting late).
OTHERS IN ATTENDANCE: Nora J. Everlove, Librarian & Lynn T. Atkinson,
As Judge Conner was not present at the meeting Mr. Wilder made a motion that Mr. Walker chair the meeting pro tem. Mr. Ferguson seconded the motions. Mr. Walker called the meeting to order and the March 6, 2010 Minutes were approved as presented under motion by Mr. Ferguson and Second by Mr. Wilder.
II. FINANCIAL STATEMENTS/COMMENTS BY LIBRARIAN:
The final financial reports for February, March and April, 2010 were unanimously approved as presented, motion made by Mr. Ferguson and seconded by Mr. Wilder.
Ms. Everlove reported that revenues are up $40,000.00 for the last two months; and as much as $70,000.00 more than anticipated at this time. She reported that billing is behind in approximately the amount of $7,000.00 at this time so the real balance is about $180,000.00.
Our income is about $20,000.00 to $22,0000.00 which is higher than 2 years ago and considerably higher than two years ago..
III. LAW RECEPTION:
Ms. Everlove reported that the annual law reception held by the Law Library was a great success. Four prizes were given out from $50.00 for the last grade up to $500.00 for high school. Keynote speakers included Diamond Litty, Cynthia Angelos, Michael McKinnon. Joe Smith was a recipient this year. Kim Cunzo was the Art Chair.
IV: FURTHER REPORT(S) BY LIBRARIAN:
A. Friends of the Law Library: Ms. Everlove the Friends of the Law Library presented a Class for Paralegals/Future Paralegals. Robert, Nora and Mr. Junginger taught the class and there were seven or eight in attendance.
B. Law Library Attendance: Ms. Everlove reported the statistics now include phone calls since we are sending information to attorneys via e-mail and/or fax. Their account is charge for the faxes. It appears that attorney attendance is up and pro se attendance is down at this time. The numbers are pretty steady although still down from the Law Library’s previous location. It is Ms. Everlove’s belief that the use of the internet cuts down on attendance at the Law Library, but as the Law Library has bigger and better online capabilities this is in the Law Library’s favor. She feels that an outreach to attorneys would be helpful. Mr. Ferguson suggested an e-mail blast outlining the facility, books and the pluses of the new facility.
* Judge Conner arrived at this time (4:00 p.m.) and Mr. Walker turned the chair over to Judge Conner.
C. After-Hours Access: It was reported that Lt. Hardie has stated that anyone who is interested in obtaining a card for after-hours access to the Law Library should contact him. It was suggested that this information be posted to the Law Library’s website and sent out as an e-mail to local attorneys.
*Applications are to be obtained from Lt. Hardie
*No charge has been established yet. Mr. Walker to contact Lt. Hardie next week to follow-up on this matter and to obtain a contact phone number.
Further discussion of this matter was tabled until next month’s meeting.
D. Reinstatement of Subscriptions: Ms. Everlove distributed a “wish list” to the Trustees concerning purchases that she feels can be made with the increase in revenues. Mr. Walker made a motion to approve the “wish list” as presented in the amount of $11,628.00 with shipping and handling to be approved as an additional amount. Mr. Ferguson seconded the motion and it was carried unanimously.
Part of the “wish list” was the approval of the purchase of an AED for the Law Library. Mr. Wilder will teach the class for certification at $25.00 for the cost of the text books.
V. FINANCIAL RESERVE:
Further discussion was had at this meeting to establish a financial reserve amount. It was decided that a $120,000.000 reserve be established at this time. Mr. Walker made a motion to approve the $120,000.000 reserve amount. Mr. Ferguson seconded the motion and the motion was carried unanimously. Ms. Atkinson was directed to contact Finance to see if the reserve amount could be set aside into a separate line item and to report to the Trustees concerning this at the next meeting.
Parking Space: Mr. Walker reported that informal attempts have been made to the City and County concerning a parking space for the Law Librarian with no results. Mr. Walker made a motion for the Trustees support for the Law Library to formally contact the appropriate government bodies, city and county concerning this matter with Mr. Walker to make the initial contact. Mr. Wilder seconded the motion and it was carried unanimously. Mr. Ferguson was also approved to contact any appropriate government body concerning this matter.
White Board Supplies: These supplies have been purchased.
Computer/Software Purchases: Ms. Everlove reported that the equipment is in, however there was some problem with Dell accepting her personal credit card due to the Law Library’s Tax Exempt Status in reference to two CPUs and Software. Further discussion was had on this matter and it was decided that Ms. Everlove would further research this matter and get with Ms. Atkinson to see if a quote could be sent by Dell and it be requested that Finance cut a check to pay in advance.
As there was no further business to discuss the meeting was adjourned.
Approved: July 16, 2010.
BURTON C. CONNER, Chairman
JIM WILDER, Member
JOHNATHAN FERGUSON, Member
PAULA A. LEWIS, Member
JAMES T. WALKER, Member