†††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† Meeting Minutes

†††††††††††††††††††††††††††††††††††††††††††††††††††††† March 7, 2008 at 12:00p.m.

††††††††††††††††††††††††††††††††††††††††††††† Honorable Burton C. Conner, Chairman



TrusteesAttending:†††††††††††† James T. Walker, Esquire, Jim Wilder and Commissioner Paula Lewis

Trustees Absent:†††††††††††††††††† Paul Fanning, Esquire and Hon. Burton C. Conner

Others Attending:†††††††††††††††† Nora Everlove, Librarian, Lynn T. Atkinson, Secretary



††††††††††† As Judge Conner was not in attendance Commissioner Lewis acted as Chairman and called the meeting to order.


I.††††††††† February 2008 Minutes:


††††††††††† Mr. Wilder moved that the minutes of the previous meeting be approved as presented.Mr. Walker seconded the motion and it was carried unanimously.††


II.††††††† Financial Statements:

††††††††††† Ms. Everlove stated that she had called Mary Coallier from Finance concerning the previous financial statements.Mary is out on maternity leave until May 5, 2008.Ms. Everlove still has questions concerning the present statements.Mr. Walker made a motion that the approval of all pending financial statements should be tabled until Ms. Everlove has been able to speak to someone in Finance to clear up the Trustees questions.†† Mr. Wilder seconded the motion and it was carried unanimously.


††††††††††† Mr. Wilder had a concern that the financial statements were not coming in a timely fashion.He thought that we were running three months behind, but Ms. Lewis explained that the statements were actually on time.†† We are only lacking one month and since we are only a week into the next month, there has not been enough time for the previous monthsí statement to be processed.Mr. Wilder was satisfied with the explanation concerning the financial statements.

III.†††††† Revenues:

Judge Conner sent a copy of an e-mail from Ed Fry concerning revenues.Ms. Everlove reported that she has spoken to Mr. Fry and to Court Administration concerning the $65.00 fee on the criminal charges.The revenues have been very erratic.Mr. Fry has no explanation for the changes and is experiencing the same thing.Ms. Everlove also spoke to Mr. Genung and he noticed that the traffic ticket revenues were off.Mr. Genung is theorizing that because there are fewer officers out there, they are less concerned with traffic stops and are more concerned with serious crimes.


††††††††††† Discussion was had that due to budget constraints and cutbacks we may continue to see a decline in the revenues.Ms. Everlove is going to look into this further.Ms. Lewis stated that she would speak to Mark Godwin from the County to see if he would know of anything within the processing within the courts that he has seen that may account for the shifting revenues.Everyone agreed that any input would be good.


IV.††††† Shelving:

Ms. Atkinson informed the Trustees that the 25% deposit for the shelving is being processed at this time.Ms. Atkinson has been in contact with Tom LaRocca via e-mail to let him know that the deposit should be on its way.


††††††††††† Mr. Wilder asked Ms. Everlove if she has had any interest concerning our old shelving.Ms. Everlove stated that since we were so far out before we could get rid of the shelving that she had not put the word out yet.Ms. Everlove said that she would contact the public libraries to see if they have a need for it and that she would put the word out to other facilities.


V.††††††† Law Library Temperature:

††††††††††† Ms. Everlove reported that the temperature in the Law Library has a vent in the ceiling that cannot be shut off.It is very cold and they are using space heaters to keep certain areas of the library warm.Maintenance has ordered the part, itís in and hopefully it will be fixed soon.




VI.†††††† Patron Usage:

††††††††††† Ms. Everlove presented figures as to the patronsí usage of the Law Library.She stated that we are doing better at night and during the day.Discussion was had as to the increased in numbers of patrons, both pro se and attorneys.Mr. Walker asked what Ms. Everlove attributed the increases to and she responded that unfortunately as Commissioner Lewis had stated, she believes it may be due to foreclosures.In addition, some of the increases were due to the night classes and a mortgage foreclosure seminar by the Bar.Ms. Everlove stated that the additional hours also allow the individuals who would have to leave at 4:30 p.m. when the library normally closes, to stay and finish their research.


VII.†††† COSA:

††††††††††† Mr. Wilder reported that the Rupert J. Smith Law Library is scheduled to present to the council of social agencies on June 18, 2008 at 8:15 a.m. ( a 15 minute presentation) at Harbor Place.Ms. Everlove stated that she would be happy to give the presentation and that she would get with Mr. Wilder on the details.


VIII.††† Online Usage Training:

††††††††††† Mr. Wilder presented a thank-you letter to Ms. Everlove indicating how valuable her services are and that the fact that, of the numerous assets we have at the law library, she is probably the most valuable asset we have.


IX:††††† Construction:

††††††††††† Mr. Walker inquired as to when the construction on the old clerkís building will commence.Commissioner Lewis stated that she does not have an answer to that yet, but will check into it.


X.††††††† Law Day Reception:

††††††††††† Mr. Walker announced that the Friends of the Rupert J. Smith Law Library is sponsoring its annual reception for Law Day for May 1, 2008 at 5:30 a.m.Ms. Everlove is a very gracious cosponsor of that event.†† The St. Lucie County Bar Association is also kindly contributing to the event.Sheriff Mascara is an honoree.Barbara Smith is an additional honoree.Commissioner Lewis will assist in giving out the awards.†† Mr. Walker stated that he would be contacting Judge Conner about presented one of the awards as well.

XI.†††††† Portrait:

††††††††††† Mr. Walker inquired as to the status of the judgesí portrait.Ms. Atkinson informed Mr. Walker that Judge Belanger had his picture taken and that she had spoken to Mr. Statenís Office and he would be in contact with her as soon as he had a proof of the portrait ready to review.†††††


XII:†††† Letter to Mr. Fanning:

††††††††††† Mr. Walker made a motion that Judge Conner, as Chairman, prepare andsend a letter to Mr. Fanning concerning his attendance at the law library meetings.In addition, Mr. Walker requested that a copy be sent to the President of the Port St. Lucie Bar Association.Mr. Wilder seconded the motion and it was carried unanimously.


As no further discussion was to be had, the meeting was adjourned.


††††††††††† Dated:†† April_____, 2008


††††††††††† ________________________________________

††††††††††† Burton C. Conner, Chairman


††††††††††† ________________________________________

††††††††††† James T. Walker, Member


††††††††††† ________________________________________

††††††††††† Jim Wilder, Trustee


††††††††††† ________________________________________

††††††††††† Paula A. Lewis, Trustee