RUPERT J. SMITH LAW LIBRARY OF ST. LUCIE COUNTY, INC.
Honorable Burton C. Conner, Chairman
Minutes - February 6, 2009 at 3:30 p.m.
Trustees Attending: James T. Walker, Esquire and Paula A. Lewis, County Commissioner, Johnathan Ferguson, Esquire and Jim Wilder
Trustees Absent: Honorable Burton C. Conner
Others Attending: Nora J. Everlove, Librarian and Lynn T. Atkinson, Secretary
Trustee Paula Lewis chaired this meeting in the absence of the Honorable Burton C.
I. Previous Minutes:
Mr. Wilder moved that the minutes as presented by accepted. Mr. Walker seconded the motion and it was carried unanimously.
II. Financial Reports:
Financial Reports were presented. Mr. Ferguson moved to approve the reports and presented. Mr. Walker seconded the motion and it was carried unanimously. Mr. Wilder noted that our income is down and asked if Ms. Everlove had any ideas concerning this matter. Ms. Everlove stated that it has occurred to her that our income is down every December. She noted that $17,000.00 is low, most months we run between $21,000.00 and $22,000.00. She’s not sure if this is an anomaly or a trend. Mr. Walker commented that he believed that he had read an article that stated that across the board traffic fees are down statewide due to economic reasons. Further discussion was had on the economic reasons behind the drop in traffic fees. Mr. Ferguson inquired as to the court related fees and if they are still the same. Ms. Everlove and Mr. Wilder both stated that these fees still seem to be about the same.
IV. Attendance Figures:
Ms. Everlove reported that attendance is back up and is at an all time high. The demographics indicate that the increase is mostly due to pro se individuals and of course she feels that this is due to economic reasons. Mr. Wilder complimented Ms. Everlove on getting the word out about the Law Library.
V. Legislative Issues:
Ms. Lewis informed the Trustees that she had not heard anymore concerning legislative initiatives concerning funding for the law libraries. She stated that she will continue keeping an eye on the situation. The Law Library Staff is continuing to monitor this on the internet as well.
VI. Department of Corrections Resource Fair/Friends Brochures:
Ms. Everlove reported that she and Mr. Wilder attended the Department of Corrections Resource Fair. They saw about 170 people and handed out flyers and a lot of forms. Mr. Wilder and Ms. Everlove were presented with certificates for their participation. Mr. Walker inquired if Ms. Everlove had ordered new brochures. She told him that they still have about 60 brochures left so they still have time to tweak the brochure and get it right. She estimates that the new brochures will probably go to the printers next week and the will be back about 10 days after that.
VII. Public Records Request:
Ms. Atkinson provided everyone with a copy of a letter concerning a Public Records Request for a complete list of all properties contained in the Rupert J. Smith Law Library of St. Lucie County Community Development District including at a minimum the folio number, property I.D. for each parcel. Discussion was had concerning this matter. Mr. Walker made a motion that Mr. Ferguson follow up on the Public Records Request and to draft language to respond to the request. Mr. Wilder seconded the motion and it was carried unanimously.
VIII. New Library:
Tour/Wiring: Several of the Trustees toured the new library facilities prior to the meeting. Discussion was had concerning the new building, specifically the Smart Board. Mr. Wilder noticed that we need dimmers in the conference room and they are not there. In fact, the room is not even wired for an overhead projector even though this was specifically discussed with the architect. There is 120 wiring so hopefully there will be any easy solution to this problem. Mr. Wilder asked that this problem be addressed as soon as possible before more work is done. Ms. Everlove will contact the architect’s office on Monday.
Shelving: Ms. Everlove met with the book shelving contractor today. He will be drawing up the new shelving plans due to changes that were made to the original architectural plans. It will be at least a week before the plans are completed and he can give us a new figure on the cost of shelving. Additionally Ms. Everlove asked him to give us a quote on drilling holes in the existing carrels to make them wet and to put in a light bar. Ms. Everlove further reported that the existing carrels will work in the new building. Ms. Everlove also talked about end panels that have carvings in them that she asked for a quote on as well. It was determined that a special meeting may have to be convened to address the issue of the additional cost of the shelving. As soon as Ms. Everlove has the quote she will contact the Trustees to coordinate a special meeting date.
Time Frame for Move: Ms. Atkinson advised that Judge Conner had spoken to Roger Shinn and Mr. Shinn indicated to him that the move would be in April. Ms. Everlove spoke to Mr. Shinn last week and that is the date they had talked about, but there is a large window of time in which the move can be accomplished. Ms. Lewis stated that when she spoke to Mr. Shinn she understood that the time frame was not quite as free flowing as what Ms. Everlove indicated. Ms. Everlove said that she would check with Mr. Shinn again.
Labor for the Move: Ms. Everlove went on to explain the challenges in moving the books to the new space. Discussion was had concerning the use of the Sheriff’s trustees for the move. Mr. Ferguson suggested that Ms. Everlove get with the Sheriff as soon as possible because the Sheriff’s trustees get booked up pretty far in advance. Mr. Wilder also suggested contacting the Department of Corrections to see if individuals sentenced to community service could be utilized.
Internet: Mr. Wilder asked if the internet connections could be available at both spaces during the move. Ms. Everlove said that she would look into this and to make sure the connections are available.
Security Issues: Mr. Walker inquired as to the security issues in the new building, specifically, additional hours of operation for the Law Library and for after hour access to attorneys. Judge Conner was speaking to Court Security about the thumb-print panel usage for after hour access. Further discussion was had on this matter. Ms. Everlove stated that she will get with Court Security concerning security issues.
IX: Art Contest:
Mr. Wilder followed up with the Backus Gallery. They will be pleased to provide judges for the art contests. Ms. Cunzo still has a concern if we add a college level contest that funding will have to be found for the prize.
X. Research Course (Attendance):
Mr. Walker stated that the research course was successful. Nineteen people attended the course. Most of the attendees were paralegals due to the fact that they were able to get CLE credits. Ms. Everlove reported that 17 of the 19 registrants returned the second night. Ms. Everlove reported that there was CLE training in the jury room today and there were 19 registrants. That is a recent high for the Law Library.
There was some discussion had concerning the tracking of people using the Law Library that were from out of county. The basis for this would be if the information was necessary to promote the thought of a regional law library. This matter was tabled for discussion at a later time.
As no further discussion was to be had, the meeting was adjourned.
Dated: March 6, 2009
Burton C. Conner, Chairman
James T. Walker, Member
Paula A Lewis, Member
Johnathan Ferguson, Member
Jim Wilder, Member