TRUSTEES IN ATTENDANCE: Hon. Burton C. Conner, Jim Wilder &
James T. Walker, Esquire, Paula A. Lewis, County Commissioner & Johnathan Ferguson, Esquire
OTHERS IN ATTENDANCE: Nora J. Everlove, Librarian & Lynn T. Atkinson,
Mr. Walker moved to approve the March 2011 Minutes as presented. Mr. Wilder seconded the motion and it was carried unanimously.
II. FINANCIAL REPORTS:
The Financial Reports for the months of February and March of 2011 were presented to the Trustees for review. Ms. Lewis made a motion to approve the reports as presented. Mr. Ferguson seconded the motion and it was carried unanimously.
Ms. Everlove reported that March Revenues were up about $5,000.00 more than are typically made on fines. She isn’t really sure about the reason for this. Revenues YTD have been about $146,000.00 and Expenditures YTD are about $133,000.00 to $125,000.00. Expenditures are running about $1,500.00 to $2,000.00 below Revenues at this point.
III. CHAIRMAN OF THE BOARD OF TRUSTEES POSITION:
Judge Conner brought up the fact that at the end of May his Acting Circuit Court Judge position will terminate. He further informed the Trustees that of the six names sent up to the Governor’s Office for appointment to fill his vacant position, only one is a resident of St. Lucie County. Judge Vaughn is the only Circuit Judge that is currently a resident of St. Lucie County. Judge Vaughn has already declined to sit on the Board of Trustees.
Mr. Walker made a motion for the purposes of discussion that Judge Conner be retained in the Office as the Chair of the Board of Trustees until such time as he is no longer able to serve or there is a Circuit Judge that is a resident of St. Lucie County that is willing to sit on the Board as its Chair. Mr. Wilder seconded the motion for the purposes of discussion.
It was the consensus of the Board of Trustees that it is more important to have a resident of St. Lucie County sitting on the Board versus having a Circuit Court Judge sitting on the Board of Trustees. It was decided that Judge Conner will approach the St. Lucie County Judges to see if any of them are interested in accepting the appointment.
The motion was restated to say that there should be a judge who is a Trustee and will act as the Chair of the Board of Trustees who is a resident of St. Lucie County. The motion stands for the proposition that either a St. Lucie County Judge or a District Court Judge who lives in St. Lucie County can serve in said position if there is no resident Circuit Judge of St. Lucie County willing to serve. A vote was taken and the motion carried unanimously.
Judge Conner will make the overture to the County Judges to see if anyone is interested in accepting the position as the Chairman of the Board of Trustees.
IV. FUNDING SOURCES:
Mr. Walker inquired if the Law Library’s funding sources were still intact after the latest legislative session. Ms. Everlove stated that she wasn’t sure if there was an outcome yet.
At this time she took the opportunity to inform the Trustees that she received a phone call asking for the Law Library’s budget. She stated that the individual was basically a lobbyist from the Governor’s Office who has been tasked to compile information in county law libraries. Ms. Everlove sent him a copy of the budget ask requested, but also included a copy of the financial reports which give a more accurate picture of revenues and expenditures versus our projected budget. The individual informed Ms. Everlove that he had spoken to a couple of other librarians, none of which were from this area or from large law libraries.
V. COSA NEEDS ASSESSMENT:
Mr. Walker inquired as to the status of Mr. Wilder and Ms. Everlove’s Meeting concerning the COSA Needs Assessment. Mr. Wilder stated that they had met and had worked on it a little bit. Ms. Everlove is working on some questions and they have a base out line of something that they are going to do. Ms. Everlove apologized and informed that Trustees that she has not followed through on the questions, but they have base questions for pro se individuals and Ms. Everlove is working on questions for the attorneys.
VI. TAX MATERIALS:
Ms. Everlove reported that there has been no response from any members of the Bar concerning her recent query concerning tax materials. She stated that she feels that she should be regularly attending the Bar Meetings to keep the members informed about what the Law Library is doing and to ask them if there is anything they feel the Law Library needs. Additionally there is some cool technology that she can let the attorneys know about that may help with the manner in which they conduct research in their offices. They will also be able to pick her brain about cost of materials, alternate materials and options on purchasing them.
Discussion was had on the purchase of current tax materials. Mr. Walker made a motion to purchase the Tax Code Rules and Regulations in paperbacks that are updated every six months and to acquire a year’s subscription for the BNA Portfolios for income tax and estate and gift tax. A vote was taken and the motion was carried unanimously.
At the next meeting Ms. Everlove will present her projections on expenses and budget for the next fiscal year. She informed the Trustees that will be a good time to discuss what subscriptions should be on an annual or bi-annual subscription.
VII. LAW LIBRARY TRI-FOLDS:
Mr. Wilder informed the Trustees that Ms. Jacobs from the St. Lucie County Library is happy to have the Law Library Tri-folds placed in the main library and the branches.
Ms. Everlove is to see that the tri-folds are delivered to Vivian at the County Library. Vivian will make sure that they are distributed to all of the branches.
Mr. Wilder referred to the Financial Reports that he had displayed on the SmartBoard and stated that he feels that we should be using the SmartBoard for our meetings. He further stated that the computer for the SmartBoard is atrocious. Mr. Wilder indicated that he feels that we need to purchase a new computer and update the software for the SmartBoard (the software update is free). Mr. Wilder made a motion that we purchase a new platform (desktop computer) for the SmartBoard for an amount not to exceed $1,000.00. Mr. Walker seconded the motion and it was carried unanimously.
IX. SECRETARY’S POSITION:
Discussion was had concerning Ms. Atkinson’s position as Secretary to the Board of Trustees. The Trustees felt that their consensus was adequate to retain Ms. Atkinson as the Secretary to the Board of Trustees.
As there was no further business to discuss the meeting was adjourned.
DATE: June _________, 2010
BURTON C. CONNER, Chairman
JIM WILDER, Member
JOHNATHAN FERGUSON, Member
PAULA A. LEWIS, Member
JAMES T. WALKER, Member